Business Operations Program Coordinator

Notre Dame, IN, United States
Full-time
Provost
EIC1

Company Description
The University of Notre Dame, founded in 1842 in Notre Dame, Indiana, is a premier American research university. As a Catholic institution, it uniquely blends faith with intellectual inquiry, striving for excellence in teaching, research, and serving the common good. Notre Dame offers a dynamic and rewarding environment for its diverse community of students, faculty, and staff, who are all dedicated to fostering an inclusive campus and being a force for good in the world. With world-class facilities, acclaimed academic programs, and a strong commitment to innovation and ethical leadership, Notre Dame is an ideal place to make a meaningful impact.


Job Description
About the Initiative

The Data, AI, and Computing Initiative (DAC) at the University of Notre Dame is seeking qualified candidates for the role of Business Operations Coordinator.

The Initiative's mission is to advance purposeful data, AI, and computing by strengthening foundational research and accelerating interdisciplinary collaboration with real-world impact-all grounded in Notre Dame's mission as a force for good. Aligned with Notre Dame's Strategic Framework 2033, DAC integrates research, education, infrastructure, and external engagement across colleges, centers, and disciplines. Recognizing computation alongside the traditional research pillars of theory and experiment, DAC serves to amplify data, AI, and computing research, curricula, and impactful programming to coordinate existing strengths, identify and address strategic gaps, and multiply Notre Dame's global impact.

Position Overview

The Business Operations Coordinator ensures effective financial planning, accurate reporting, regulatory compliance, contract management, and human resources processing for the DAC Initiative.

Because DAC houses a unique mix of research personnel assigned to both external contracted projects and internal university recharge work, this full-time position is responsible for constructing, reporting, and managing budget allocations and HR compliance operations, as well as coordinating external billings and collections.

Key Responsibilities

• Financial Management & Budgeting: Construct, report, and manage budget allocations, while coordinating external billings and collections for the Initiative.
  
• Contract & Compliance Oversight: Monitor and catalogue all contracts for the Initiative. Ensure full compliance with all relevant HR processes and external regulations.
  
• Cross-Functional Collaboration: Coordinate directly with the associate directors of institutes and centers within DAC to assemble a comprehensive, unified view of all financials, contracts, and HR compliance.
  
• Reporting & Tracking: Deliver financial reporting on a monthly basis, while performing billing, recharge, and tracking activities both monthly and as required by various contracts.
  
• Event & Engagement Support: Play an integral role in planning and monitoring expenses for events and engagements led by DAC as part of its mission to engage external stakeholders.
  

Qualifications

• Education Qualifications: Bachelor's degree (4 years)
• Experience: 3 to 4 years
• Skills:
  • Budgeting and Forecasting: Hands-on experience preparing complex budgets.
  • Accounting and Reporting: Proven track record in preparing financial statements, audits, and compliance reports.
  • Cash Flow & Investment Management: Experience billing and accounts receivable monitoring and liquidity, managing reserves, and managing FOAPAL accounts.
  • Regulatory Compliance: Familiarity with financial regulations, tax laws, and University institutional reporting standards.  Experience with University systems for finance and HR Collaboration. 
  • Ability to work effectively with academic, administrative, and external stakeholders.
  • Financial Software: Proficiency in University financial systems data analysis including strong Excel and financial modeling skills to support decision-making.
  • Strategic Thinking: Ability to align financial planning with University and Initiative goals.
  • Problem-Solving: Skilled in identifying financial risks and implementing solutions.
  • Ethical Standards: Commitment to transparency, integrity, and accountability.

Additional Information
RESUME & COVER LETTER ARE REQUIRED to be considered for this position. Please add in the attachments section of your application. 

Pay range: Up to $68,000, commensurate with experience

Please submit your application by June 15th.

Benefits page: https://hr.nd.edu/benefits-compensation/

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.


To apply, visit https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013397986-business-operations-program-coordinator







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