Job Bank

JOB DEFINITION:

Under direction of the Superintendent, to provide district wide leadership and supervise, plan, organize, develop, and direct the Business Services Division, including but not limited to the following departments: Fiscal Services, Accounting, Budget, Purchasing, Technology, Transportation, Nutrition, Grounds, Maintenance, Custodial, Operations, Nutrition, Risk Management, Construction and Planning; supervise and train management level division staff, promote programs to students, staff and the general public, supervise and participate in the preparation, accounting and maintenance of all related financial records, statements, reports and cost studies; provides and maintains efficient and effective business services to all schools and departments in the District, and to do other related work as required.

SUPERVISOR

Superintendent

POSITION(S) SUPERVISED:

Classified management and staff assigned.

QUALIFICATION REQUIREMENTS:

To perform a job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the job description are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS: (Include but not limited to)

The Chief Business Official provides District-wide leadership and direction in the following areas:

• Oversees all business and administrative services programs, including all areas of development, implementation, and evaluation.
• Represents the District in communicating and collaborating with other school districts, public agencies and public as directed.
• Assists the Superintendent in establishing long-range and strategic plans, annual goals, and direction in alliance with the Board of Trustees.
• Attends all Board meetings, assists the Superintendent in the development of Board agendas.
• Supervises the overall operation of construction, fiscal services, accounting, budget, delivery, insurance, payroll, purchasing, warehouse, technology and informational systems, investment and financing, General Obligation Bonds, leases, COPS and Parcel Tax, risk management, safety, Workers Compensation, Home to School and Special Education transportation, custodial, grounds, maintenance, energy, nutrition services.
• Directly supervise and evaluate the directors of the assigned departments.
• Supervises the evaluation procedures in assigned areas or evaluates where authorized and participates as needed. Designs and supervises the instruction and training of department personnel.
• Monitors policies and regulations in the business, fiscal, and administrative areas.
• Directs and monitors the workflow of all department staff including, but not limited to; budget preparation and expenditure control, data processing entry and reporting to the various budget and accounting systems, reports of expenditures and revenue, financial statements and reports, receipt, and disbursement of funds for all expenditures, position control systems and tracking of fixed asset and other inventories.
• Supervises the development of specifications for supplies and equipment bids, Requests for Proposals (RFP) and Request for Quotations (RFQ).
• Reviews all bids, RFPs and RFQs and makes appropriate recommendations for purchase.
• Assesses District needs and recommends purchase of new or replacement supplies and equipment, including furniture and equipment of all District facilities.
• Liaison to and supervises reconciliation of district records internally and with those of the Office of the County Superintendent of Schools, State Department of Education, Monterey County, the City of King, and all other governmental agencies related to purchasing services.
• Conducts research in and keeps abreast of developments in school district laws, rules and regulations related to Business Services.
• Works cooperatively with District staff and other agencies in the procurement of bulk items, including “piggy-back” bids.
• Accepts opportunities to share in district policy development, planning, and evaluation.
• Screens job applicants, interviews applicants, and recommends employment and assignment to department vacancies.
• Acts as information source to administrators, department directors and supervisors, staff and others regarding policies, procedures, standards, and requirements; consults with district administrators regarding department and site needs and programs.
• Meets with students, teachers, parents, vendors, employees, and community groups regarding Business Services matters.
• Leads various district committees and teams, related to the department.
• Monitors the activities and funding streams from local Redevelopment Agencies.
• Maintains a lead role in procuring and interpreting demographic and enrollment projection studies and reports.
• Maintains a lead role in procuring and interpreting developer fee justification studies and long-range facilities plans. Works with the Bond Projects and Planning Department on long-range and site-specific facility needs plans, both current and multi-phase.
• Act as chief District representative to the District Bond Oversight Committee providing necessary reports on facility development, budget, and auditing.
• Attend conferences and workshops related to assigned tasks and to maintain continuing education.
• Monitors overall district organizations, systems, and operations for the Superintendent; recommends adjustments to ensure consistent non-conflicting practices, applications, and concepts.
• Keeps current and informed on all laws, rules, regulations, and interpretations of law regarding district entitlement of federal, state, and local monies, including estimating property tax revenues.
• Assumes responsibility for submission of all Business Services related federal, state, and local reports as may be required. Maintains adherence to the requirements of the LCFF and knowledge of the LCAP process.
• Coordinates and manages all matters relating to the external auditing of all fiscal aspects of programs and offices in the district.
• Administers pupil attendance for the district and provides for the preparation of required county, state, and federal reports.
• Prepares and monitors the annual Adopted Budget and First, Second and Third Interim reports, Unaudited Actuals, other periodic reports, including estimating revenues and expenditures, and multi-year plans. Presents budget and interim reports to the Board, staff, and community.
• Serves as the District’s investment manager, including administration of bonds, COPS and TRANS.
• Serves as the District’s representative in legal matters pertaining to the district’s financial interests.
• Serves as a resource and assists in the development of management options and preparation of data essential to the collective bargaining process; serves as a member of the negotiations team and assists in negotiations and administering contracts.
• Secures and maintains adequate insurance and bonding as required by law and administers the various District insurance programs.
• Assumes responsibility for the operation of inventory and fixed asset systems.
• Assumes the responsibility for all insurance related programs, medical dental, vision, life insurance, workers compensation, bonding and property and liability programs.
• Participates in related Joint Powers or other agencies as a Board or Executive Committee member.
• Conducts financial oversight of charter schools authorized by or operating within the district.
• Manages the District’s real estate programs, including coordination of all phases of property acquisitions and/or sales.
• Plans, recommends, and establishes procedures and controls for efficient property management, including collection and monitoring of developer fees, rentals, and contracts; administers rental and leasing of facilities.
• As a member of the District Management Team, works cooperatively with other members of the Management Team in the formulation of district policies and their implementation. Works closely with other Divisions and Departments.
• Provides fiscal management of department resources, including analyzing financial and operating statements; maintains required fiscal records.
• Manages contracts for consultants and independent contractors related to assigned tasks.
• Does other related work as required and assigned by the Superintendent.

PHYSICAL AND MENTAL CHARACTERISTICS:

Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, business machines, and classroom equipment; vision sufficient to read printed materials; hearing sufficient to conduct in-person and telephone conversations; speaking ability to an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone and addressing groups of students; physical agility to push/pull, squat, twist, turn, bend, stoop and to reach overhead, sit on the floor, climb and move quickly or run after a child in an emergency situation; physical mobility sufficient to move about the work environment (office, district, from school or home site-to-site), drive a vehicle, and respond to emergency situations; physical strength sufficient to lift a student weighing 45 pounds and more with a two-person lift; physical stamina sufficient to stand or

walk throughout student recess periods; physical, mental, and emotional tolerance to be exposed to noise generated by students in an enclosed environment; physical tolerance to be exposed to dust pollen-specific agents/ chemicals, cleansers, and foul smells; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.

QUALIFICATIONS:

The district may, in its sole discretion, substitute extensive or unique experiences for any required employment standard.

Education & Experience

• Bachelor’s degree in business or public administration, or related field from an accredited institution; a master’s degree in business or public administration, or CPA preferred.
• Minimum of five years of successful, broad, varied and increasingly responsible administrative and supervisory experience within a public school district operation (CA preferred), of which at least two years in a Cabinet level capacity, or similarly responsible position.

Knowledge of:

• Principles of organization and administration as they apply to schools and business management services.
• Accounting and financial record keeping principles and procedures especially as they pertain to governmental and school district accounting.
• Familiarity with the California School Accounting Manual.
• Modern office methods and practices including extensive computer use, letter and report writing.
• Experience in the supervision of varied administrative and non-administrative staff.
• Maintaining cooperative working relationships with school district officials, staff, and the public.

Ability to:

• Reason logically and think independently.
• Analyze situations accurately and decide upon appropriate action.
• Select, train, and supervise personnel, administrators, and staff.
• Compose independently clear and accurate correspondence, memoranda, bulletins, and reports.
• Proficient in the use of computer software and email
• Use and understand data processing input and output.
• Prepare and deliver oral presentations.
• Communicate effectively in the English language, both orally and in writing.
• Understand and be sensitive to those of culturally and linguistically diverse backgrounds.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Learn, interpret, and apply school district policies, laws, rules, and regulations and to apply them with good judgement in a variety of procedural matters without immediate supervision.
• Take responsibility using independent initiative and good judgment in exercising the scope and authority of the position.
• Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise, and firmness.
• Work with a high degree of independence.

DESIRABLE QUALIFICATIONS:

• Certified CASBO CBO with an E designation preferred.
• Knowledge of governmental budgeting, accounting, purchasing, and contracts; audit and fiscal control procedures; laws and regulations governing public school finance; technology and the implementation of technological advances for school districts; and effective supervision and evaluation of personnel.
• Active in local or state, Business Services related groups or associations.
• Biliterate/ bilingual - Spanish