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OPERATIONS ANALYST, PRIVATE INVESTMENTS

Location: OaklandFull Time
Job ID: 48777
Job Posting

University of California Office of the President (UCOP)

Operations Analyst, Private investments (#48777)

Position Description

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world and those who will follow in their footsteps. Working at the University of California is being part of a unique institution and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and Systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The Office of the Chief Investment Officer ('UC Investments') is responsible for managing the University of California's retirement, endowment, working capital and cash assets under the policies, guidelines and performance benchmarks established by the Regents. The mission of the Office is to implement those policies and guidelines by selecting, executing and monitoring investment strategies designed to add value over the benchmarks within a risk-controlled framework. The Office adheres to high ethical as well as professional standards in serving the investment management needs of its constituency. The Chief Investment Officer has full investment discretion, while the Regents retain responsibility for Asset Allocation and Investment Guidelines.

POSITION SUMMARY

The Operations Analyst, Private Investments plays an important role in planning and executing projects and processes which further the goals, responsibilities and successful outcomes for the office, specifically for Private investments. This position will support areas of UC Investments and will develop a thorough understanding of our governing body, stakeholders, portfolios and data structure which is critical to success in this position. Qualitative and quantitative analysis, market experience and judgment are essential. The hire will support the office by generating reports, designing and conducting research projects, analyzing and measuring risk, and developing recommendations for improvement. He/she will monitor and report on market, performance and risk trends across all Private Investments.

RESPONSIBILITIES

55% - Analysis, Reporting and Communication

• Collect and analyze data to create and maintain standardized investment reports and quantitative decision-making models across Private Investments.
• Maintain data integrity for the portfolio management team. Compile and analyze data from multiple sources.
• Assist ESG and DEI teams with compiling and analyzing financially material environmental data from multiple sources, maintaining data integrity and developing standardized data reporting frameworks.
• Reconcile investment information with custodian bank and resolve any discrepancies.
• Ensure activities are being performed in accordance with policies and procedures. Identify and recommend improvements.
• Assist investment teams with ad hoc requests, including performance reporting, investment recommendation decks, etc.
• Establish and maintain strong partnerships to provide support and information across the UC Investments teams and stakeholders.
• Manage on-going relationships with various service providers, including custodians, consultants, etc.
• Formulate workflow processes, methods and policies for service provider/consultants and other key constituents, as they are related to alternative investments.
• Act as liaison between the campuses and the portfolio manager for all equity related to UC's Technology Commercialization Program. Track equity. Instruct custodian bank on accounting details. Coordinate IPO.

20% - Valuation

• Assist with valuation processes, including alternative investment roll forward and co-investment pricing.
• Reconcile performance returns for all alternative investments.
• Ensure Performance is reconciled with appropriate attribution.

10% - Audit Coverage

• Assist in the yearly external audit process including preparing footnote disclosures, valuation procedures, audit confirmations, practical expedient checklist, backtesting and roll forward testing.

10% - Accounting and Cash Management

• Review capital call and distribution accounting breakdowns for accuracy. Coordinate with the Treasury & Banking team for cash forecasting purposes.
• Act as liaison with donors, brokers, traders and campus development personnel regarding gifted securities. Prepare and distribute Treasurer's Gift Notice.
• Accurately track gifts to the University and properly record to general ledger.
• Track and maintain documentation on separately invested funds when a new portfolio is created due to a gift.

5% - Trade Processing/Settlements

• Serve as backup on the Trade Settlement Desk.
• Work with the portfolio management team to ensure timely settlements of executed trades.
• Facilitate trade settlement by notifying custodians and helping to resolve any settlement issues.
• Act as liaison between executing broker-dealer and custodian bank.

QUALIFICATIONS

Required Qualifications

• Bachelor's Degree and a minimum of 7 years of related experience or equivalent combination of education and experience.
• An understanding of performance measurement, attribution, valuation and risk measurement. Familiarity with (or the capacity to quickly learn about) Private Investment portfolios and Absolute Return.
• Knowledge of investment software programs such as Custodian and Banking Systems, Investment Manager databases, Bloomberg, and UC data structure.
• Thorough knowledge of financial transactions and financial systems, as well as related policy, accounting and regulatory compliance requirements.
• Demonstrated working knowledge of accounting principles (particularly as it relates to investment accounting) and business math to prepare, reconcile, analyze and report financial transactions. Knowledge of (or a keen interest in learning) GAAP accounting principles.
• Excellent organizational skills. Ability to prioritize work and complete assignments against strict deadlines.
• Proven proficiency with Microsoft Suite. Ability to automate reconciliations. Knowledge and skills in using various information databases. Ability to analyze functionality and recommend enhancements.
• Strong oral and written communication skills. Ability to gather and present ideas and information clearly and logically. Ability to communicate in a direct, cooperative, tactful, patient and courteous manner and to listen effectively.
• Strong customer service orientation. Ability to respond effectively and professionally to questions from individuals both internal and external to the University.

Education

• Bachelor's degree in related area and a minimum of 7 years of job-related experience and/or equivalent experience/training.

SPECIAL CONDITIONS

This position is currently eligible for a hybrid or remote work arrangement within California. The selected candidate may be required to report to work onsite in Oakland, as business needs dictate.

SALARY AND BENEFITS

Job Title

Operations Analyst (UCOP Job Classification GEN ACCOUNTANT 4)
Job Code
007734
Salary Grade
Grade 23
Payscale:

$103,000 - $120,000, commensurate with experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is February 27, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=48777&PostingSeq=1







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