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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, five medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
The Office of the Chief Investment Officer (OCIO) is responsible for managing the University of California's retirement, endowment, working capital, and cash assets under the policies, guidelines, and performance benchmarks established by the Regents. The mission of the Office is to implement those policies and guidelines by selecting, executing, and monitoring investment strategies designed to add value over the benchmarks within a risk-controlled framework.
The Office adheres to high ethical as well as professional standards in serving the investment management needs of its constituency. The Chief Investment Officer has full investment discretion while the Regents retain responsibility for Asset Allocation and Investment Guidelines.
The Operations Analyst, Private Investments plays an important role in planning and executing projects and processes which further the goals, responsibilities, and successful outcomes for the Office of the Chief Investment Officer (OCIO), specifically for Private Investments. By using professional accounting concepts as a seasoned, experienced professional, this position supports areas of the OCIO. Developing a thorough understanding of our governing body, stakeholders, portfolios, and data structure is critical for success. Qualitative and quantitative analysis, market experience, and judgment are essential. This member of the team supports the Office by generating reports; designing and/or executing research projects; analyzing and measuring risk; providing ideas and recommendations. Also monitors and reports on market, performance, and risk trends across all Private Investments.
ANALYSIS, REPORTING, COMMUNICATION:
Collect and analyze data to create and maintain standardized investment reports and quantitative decision making models across Private Investments.
Maintain data integrity for portfolio management team. Compile and analyze data from multiple sources.
Reconcile investment information with custodian bank and resolve any discrepancies.
Ensure activities are being performed in accordance with policies and procedures and identify and recommend improvements as deemed necessary.
Assist investment teams with ad hoc requests including: performance reporting, investment recommendation decks, etc.
Establish and maintain strong partnerships to provide support and information across the OCIO teams and stakeholders.
Manage on-going relationships with various service providers including custodians, consultants, etc.
Collaborate to formulate workflow processes, methods and policies for service provider/consultants and other key relationships as they are related to alternative investments.
Act as liaison between the campus and the portfolio manager for all equity related to UC's Technology Commercialization Program. Track equity, instruct custodian bank on accounting details, and occasionally coordinate IPO.
Lead in valuation processes including alternative investment roll forward and co-investment pricing.
Reconcile performance returns for all alternative investments.
Ensure Performance is reconciled with appropriate attribution.
Assist in the yearly external audit process including: preparing footnote disclosures, valuation procedures, audit confirmations, practical expedient checklist, roll forward back testing, etc.
ACCOUNTING AND CASH MANAGEMENT:
Review and approve capital call and distribution accounting breakdowns for accuracy.
Coordinate with the Treasury & Banking team for cash forecasting purposes.
Act as liaison with donors, brokers, traders, and campus development personnel regarding gifted securities.
Prepare and distribute Treasurer's Gift Notice.
Accurately track gifts to the University and properly record to general ledger.
Track and maintain documentation on separately invested funds when a new portfolio is created due to a gift.
TRADE PROCESSING/ SETTLEMENTS:
Step in as backup on the Trade Settlement Desk.
Work with portfolio management team to ensure timely settlements of executed trades.
Facilitate trade settlement by notifying custodians and helping to resolve any settlement issues.
Act as liaison between executing broker-dealer and custodian bank.
Understanding of performance measurement, attribution, valuation and risk measurement.
Ability to foster strong partnerships with internal and external partners.
Thorough knowledge of financial transactions and financial systems, as well as related policy, accounting and regulatory compliance requirements.
Demonstrated working knowledge of accounting principles (particularly as it relates to investment accounting) and business math to prepare, reconcile, analyze, and report financial transactions.
Excellent organizational skills and ability to prioritize work and complete assignments to meet strict deadlines.
Proven proficiency with Microsoft Suite.
Ability to automate reconciliations.
Experienced with the use of various information databases.
Ability to analyze functionality and recommend enhancements.
Strong oral and written communication skills; ability to gather and present ideas, thoughts, and information clearly and logically. Ability to communicate in a direct, cooperative, tactful, patient, and courteous manner and to listen effectively.
Strong customer service orientation; ability to respond effectively and professionally to questions from individuals both internal and external to the University.
Experience with Private Investment portfolios, and Absolute Return.
Experience with investment software programs such as custodian and banking systems, investment manager databases, Bloomberg, and portfolio structure.
Experience with GAAP accounting principles.
Bachelor's Degree and minimum of 5 years of related experience or equivalent combination of education and experience.
SALARY AND BENEFITS
Salary: Commensurate with experience
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is March 5, 2021. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.