The Johns Hopkins University, one of the world's premier teaching, research and patient care institutions, is seeking candidates for the position of Senior Administrative Coordinator within its Investment Office, reporting to the Managing Director, Investment Operations. The Investment Office has responsibility for investing the endowments for the university, Johns Hopkins Hospital, and related endowed entities totaling more than $6 billion, among other assets.
Johns Hopkins University was founded in 1876 and is one of the world’s premier teaching and research institutions with nearly 22,000 students across nine academic divisions. The university attracts the finest undergraduate, graduate, doctoral, post-doctoral and professional degree students and more federal research and development funding than any other university in the United States.
Note: This position is not eligible for visa sponsorship.
The Sr. Administrative Coordinator position provides expert administrative support to the JHU Investment Office leadership, including the Vice President & Chief Investment Officer (CIO) and the Managing Directors, as well as the Investment Team in an engaging, fast-paced environment.
The person must be responsive, energetic, adaptable and reliable. In addition, the candidate must be an effective communicator and be proactive in anticipating the needs of the leadership team members.
The candidate must enjoy interacting with a variety of different types of people and helping address a wide range of needs. This person will be a primary liaison interacting with senior leadership and staff members of numerous external investment organizations and service providers, as well as the senior leadership and staff members of the university.
Specific Responsibilities Include but are not Limited to:
Manage conflict-free calendars for the senior leadership team:
Coordinate internal meetings, calls, and schedules in close coordination with the Office of the President, the Board of Trustees’ Office, the Office of the Senior Vice President for Finance and Administration, and other departments
Coordinate external meetings, calls, and schedules with numerous investment management companies and service providers
Coordinate travel and logistics to support scheduling for the senior leadership team and senior investment professionals
Serve as primary host for meetings, including room/call set up and attendee support, and collection and dissemination of meeting materials
Perform typical office administrative tasks, processing of invoices and payments, and other duties as assigned
Demonstrated agility handling high volume of time sensitive requests, inbound and outbound calls
Expertise in organizing meetings and conference calls, meeting room and call setup, and coordinating schedules across multiple time zones
Experience coordinating and booking travel and occasional small events
Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products and Adobe Acrobat
Experience in accurate data entry
High school diploma/GED required. Bachelor's degree preferred.
Minimum five years’ work experience required in a fast paced, demanding environment.
Additional education may substitute for experience, to the extent permitted by the JHU Equivalency Formula.
Classified Title: Sr. Administrative Coordinator Working Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 to $27.27 per hour Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001517-Investment Management Off of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.