Reporting to the Chief Operating Officer and working closely with the Director, Operations, the Financial Analyst focuses on supporting CIMCs internal financial operations processing, while ensuring adherence to operational policies and procedures in the course of completing assigned projects. The Financial Analyst is expected to exercise judgement, decorum discretion and confidentiality in their communications with all levels of administrators, trustees, and external constituents.
Specific responsibilities include, but are not limited to:
Vendor onboarding and maintenance
Facilitate the approval and set up of new and renewed vendor relationships
Document rationale and track related business owners, agreement terms, rates, requisition amounts/budgets and related termination/renewal dates
Establish standards for key terms and coordinate reviews with legal counsel and purchasing department representatives
Maintain a log of vendors with relevant details and documents, set up forward calendar with key dates to ensure appropriate lead times are observed for future actions
Initiated and process change orders
Accounts payable processing - initiate all invoices for payment, reviewed for accuracy, vouched to ensuring timely payment, and completeness. Track progress of approval and ensure holds are resolved in a timely manner.
Expenses - compilation and submission of expense reports. Review submitted expenses for accuracy, completeness, policy adherence and for appropriateness of documentation and reporting classification.
Initiate journal entries, internal transfers, vouchers, deposits, and all other financial transactions as it relates to CIMC. Compile necessary documentation for al transactions, working with the related departments (accounts payable, general counsel and controllers) to ensure proper coding, approvals, and policy adherence has been followed.
Reconciliations and reporting - ensure monthly transactions are reconciled and reviewed and provide reports summarizing and analyzing monthly and fiscal year to date activities, as well as budgeted vs. actual amounts by key expense categories. Periodically providing attribution analysis to determine specific activities driving specific expenses.
Projects - collaborate with external consultants and other university departments to ensure procedures are designed to meet control objectives and are efficiently designed. Implement new tools/technologies (Concur/Quickbooks) to enhance productivity in the areas of document, task management, reconciliations and reporting.
Document Management - the Financial Analyst will also assist with the compilation of quarterly reports, tax documents and financial statements of external managed investments.
Other related duties as assigned.
Bachelor's degree and/or its equivalent preferably in accounting or finance, plus a minimum of three to five years related experience required.
Financial analysis and modeling skills, including variance analysis, and financial statement analysis preferred.
Strong computer proficiency (Word and Excel), including an in-depth knowledge of spreadsheet design, required.
Must be highly detail-oriented with strong organizational and problem solving skills, and have the ability to prioritize and manage multiple assignments simultaneously.
Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group (internally and externally), as well as working independently and collaboratively as a team member is essential.
The successful candidate must be a strategic thinker, with an open and collaborative style that encourages teamwork and cooperation.
Must demonstrate the use of tact and discretion and be able to handle confidential information with excellent judgment.
Must have a passion for excellent customer service and commitment to exceptional quality.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506856
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.