Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Investments. This position is for the Danforth Campus.
The Associate Investment Operations role is an integral role within the Washington University Investment Management Company (WUIMC). The Associate is instrumental in the day to day operations of the investment process, working alongside the entire WUIMC team.
The Associate’s primary responsibilities include supporting the operational needs of WUIMC, data management, transaction processing, account reconciliation & data quality reviews, and daily interaction with custody/brokerage service teams.
Success in this role requires collaboration, the ability to prioritize one’s workflow, a proactive approach to improving the organization’s processes and workflows, and the eagerness to learn new skills.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manager Communications and Data Management
Monitors shared email inbox for notices of cash flows, capital statements, monthly & quarterly portfolio updates, audited financials, and legal documents
Completes performance and market value updates within portfolio management system and tracks other quantitative and qualitative data fields for investments
Maintains document management system; properly filing & tagging documents for archival and efficient access by the entire Investment Company
Reviews all documents and evaluates next steps: archive, action, or escalation
Transaction Processing and Reconciliation
Processes investment related transactions including valuation updates and wires
Provides direction to custodian and logs all transactions into WUIMC’s internal system using double entry accounting
Performs reconciliations of transactions, valuations and returns with investment managers and custodian bank; identifies and resolves any discrepancies
Develops and runs custom reports to assist with reconciliation process and identify missing documentation
Establishes new accounts used for custody and accounting
Engages with investment managers and fund administrators on subscription documents and anti-money laundering policies
Completes and ensures proper execution of all legal documents associated with fund subscriptions, amendments, and consents
Quality Control & Process Development
Collaborates with WUIMC colleagues and University Treasury & Finance Teams on day to day operations and the implementation of best practices
Develops relationships with service providers; communicating directives and feedback
Authors procedure manuals and trains colleagues to provide adequate business continuity
Bachelor’s degree in finance, accounting or business/technical field with a minimum of three years of work experience
Proficient in Microsoft Excel, PowerPoint, and Word
Proven ability to contribute in a team environment
Excellent time/project management skills
Detail oriented with the ability to execute multiple tasks in an organized manner
Three to five years of custodial banking, fund administration, investment manager back office, or institutional allocator operations experience
Knowledge of alternative assets such as venture capital, private equity, real estate and hedge funds
Quick and eager learner, especially with new software and technology
Proactive, insightful, energetic, and articulate individual with excellent judgement, reasoning and problem-solving skills
Capable of representing the University effectively while interacting with investment managers and service providers
Collegial team player who is comfortable sharing responsibility, managing multiple assignments, and adjusting priorities to meet challenges as they arise
Enthusiastic about being part of the University and contributing to its mission
Compensation will be commensurate with the importance of this position and its impact on WUIMC’s continued growth and success. A competitive compensation arrangement is offered, consisting of a base salary and generous benefits.
Washington University in St. Louis is counted among the world’s leaders in teaching and research and draws students and faculty from all 50 states and more than 125 nations. The University is highly regarded for its commitment to excellence in learning. The university offers more than 90 programs and almost 1,500 courses leading to bachelors, masters and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields.
Washington University Investment Management Company (WUIMC) is the investment office for the university. The office employs 13 investment professionals and 8 operations professionals. WUIMC was founded in 2006 and is led by Chief Investment Officer, Scott Wilson. The Washington University endowment was valued at $7.7 billion as of June 30, 2018, making it among the top 15 largest university endowments in the U.S. Additional assets of $800 million are invested alongside the endowment, bringing total the total market value of assets overseen by the investment office to $8.5 billion.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.