** This Position is Temporary with the potential to go Permanent**
**This position is located at the Chrysler Building at 405 Lexington Avenue**
Columbia University Investment Management Company, LLC, ("IMC") is one of the leading endowment management organizations in the world. It offers an extraordinary investment management career opportunity to a particularly qualified candidate. The IMC is a wholly-owned subsidiary of Columbia University charged with managing Columbia's endowment for the current and future support of operations and with preserving the purchasing power of the endowment over the long-term after inflation. Most, but not all, funds are managed externally in a diversified strategy that uses active and passive management techniques across a range of asset classes and geographies.
The IMC seeks professionals who can contribute materially to the management of the portfolio in an environment that employs a collaborative generalist approach in which team members are exposed to and expected to add value to as much of the portfolio as possible. Independent thinking and open dialogue are actively encouraged, with team members contributing to the skills, thinking, qualitative and quantitative analysis of the portfolio, including equities, real estate, energy, other real assets, private equity or a variety of public market strategies. The IMC environment is one in which staff members are expected to develop professionally, work collaboratively across asset classes, and assume greater responsibilities according to ability and progress.
Reporting to the Chief Operating Officer and working closely with the Director, Operations and the rest of the Administration team, the Administrative Coordinator exercises judgment, decorum, discretion and confidentiality in communications with all levels of University administrators, trustees, and external constituents.
Ensuring that visitors are appropriately received and providing back-up coverage on a multi-line telephone, as necessary
Oversees the processing of appropriate paperwork with other administrative offices including Accounts Payable and Purchasing (vendor contract management)
Coordinates staff travel arrangements
Oversees facilities and building related matters
Picks up and distributes daily periodicals, sorts and distributes mail, packages and FedEx, as necessary
Creates and maintains Microsoft documents and Excel spreadsheets
Assists in the preparation of quarterly board meeting presentation materials and maintains office files
Maintains and/or revises business contact information in internal database, as necessary
Reviews and maintains weekly missing database snapshot against manager files on shared drive
Assists in the coordination, organization and scanning of office documents and related document retention systems
Handles inter/intra-office communications and interactions professionally and diplomatically
Back-up to the other Administrative Coordinators in his/her absence
Other related duties and special projects as assigned.
Bachelor's degree and/or the equivalent required
Type preferred qualifications
Excellent customer service, interpersonal, communication and organizational skills required
Must be able to maintain confidentiality
Highly proficient computer skills required, including demonstrated ability to create complex spreadsheets and manage multiple databases
High degree of accuracy and ability to coordinate multiple projects with competing priorities essential
Must be able to work independently as well as collaboratively, and take a proactive approach and anticipate needs
In addition, the successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization
Must have a passion for excellent customer service and commitment to exceptional quality
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 501187
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.