Help set the strategic direction of the school as a member of the Administrative Team.
Oversee the accounting functions of the business office including cash management, student billing and collections, accounts payable, cash receipts, payroll, and monthly ledger journal entries and schedules.
Establish appropriate financial controls to protect the financial assets of the school and ensure accurate financial reporting.
Work with Development office to insure proper reporting of gifts.
On a weekly basis or as needed, sign checks, approve purchase orders, and monitor expenditures against budget.
Responsible for preparing and finalizing monthly financial statements.
Prepare the annual operating budget for the school working with the appropriate managers.
Review financial aid files and applications and work with the Financial Aid Committee in determining financial aid awards. Assist in the development of financial aid policies with the goal of ensuring that available resources help as many students as possible in an equitable and consistent manner.
Act as liaison between school and ACIS insurance trust.
Serve as liaison to the school’s finance committee, endowment committee and the 403(b) committees.
Record monthly endowment activity and generate endowment reports. Work with the outside investment managers to ensure the required documentation is complete and the appropriate communication with the Endowment Committee occurs.
Annually review the Investment Policy Statements with Finance Committee, 403(b) Committee and Board of Trustees.
Work with student billing manager on collection efforts for student accounts, assisting with special payment plans with families when necessary.
Monitor cash flow and make necessary transfers and/or investments.
Insure the school follows PCI compliance.
Review payroll data prior to transmission to payroll service.
Oversee and supervise employee benefit programs. Stay abreast of possible benefit improvements. Annually update the employee benefits manual obtaining legal review when appropriate.
Monitor the school’s risk management policies. Ensure adequate liability insurance coverage is obtained.
Coordinate use of school facilities by outside organizations with Director of Operations.
Assist in gathering and various data for annual surveys such as NAIS, ACIS, etc.
Stay abreast of federal, state, and local tax laws as well as other government regulations that affect the school, such as those of the Internal Revenue Service, Equal Employment Opportunity Commission, Civil Rights Act, Occupational Safety and Health Act, as well as wage and hour laws, and property tax law.
Supervise and assist in the compilation of supporting material in preparation of the annual audit and file the annual IRS form 5578.
Annually prepare the bond compliance documents.
Supervise employees in the Business Office.
Other duties as assigned by the President
Education and qualifications should include the following: