Under the direction of the Executive Director, the Manager General Accounting is responsible for coordination of the process and preparation of the University's and its component units, annual audited financial statements and other periodic management, federal, and state required reports.
1. Financial Statements and Reports: This function finds its incumbent providing a full array of services related to accounting and financial reporting services. By way of illustration and not limitation, this function: -Prepares annual audited financial statements, management discussion and analysis, and footnotes. Obtains account analyses and reconciliations from various Accounting, Budget, Payroll, and Bursar department personnel. Adheres to year-end close and periodic report timetables. Coordinates preparation of all audit confirmations and disseminates all audit-required work to independent auditors. -Prepares annual non-research portion of Uniform Guidance and State 15-08 reports. -Develops system generated reports and data retrieval and management. Serves as the Accounting Department's resource for system generated reports and data uploads and downloads. Trains the Accounting Department staff to fully utilize systems technology. -Coordinates gathering of data and prepares Federal Form 990 for the Foundation at NJIT. -Prepares monthly and quarterly Board of Overseers and Trustees reports and Research Summary Report. -Prepares annual IPEDS, and other externally required reports. -Coordinates preparation of academic year and summer program State EOP reports. -Reviews all documentation for gifts to ascertain proper general ledger handling and valuation. Interfaces with the University Advancement Office to resolve problems. Reconciles University Advancement data to the financial records system. -Responsible for all donor reporting by preparing periodic financial statements. Communicates information to senior management, University Advancement Office, deans, directors and administrators. -Monthly values entity wide Endowment (including Alumni Association). -Prepares quarterly valuation of unitized pooled endowment. Calculates accumulated earned interest for each endowment gift from effective date of gift until quarterly entrance into endowment pool. Calculates quarterly addition to be placed under professional investment management. At year end, buys or sells endowment units by transferring excess or deficiency of endowment spending accounts to quasi endowment. -Annually computes spending amounts for each endowed scholarship and other endowed funds based upon the university's endowment spending policy. -Reviews periodic custodial statements for separately invested endowments, gift annuity, pooled income funds and charitable remainder trusts to ascertain that proper annuity payments are made and relevant data is recorded in the general ledger and on financial statements. -Coordinates with University Advancement, the annual calculation of adjustments to the present value of annuities. -Monitors all non-grant, current restricted and designated, funds on the general ledger to ascertain that funds are expended in accordance with donor or university prescribed purpose. -Reviews all Perkins, university and donor funded loan funds. Coordinates activity with the Bursar and Financial Aid Offices. Allocates interest income if appropriate. -Supervises an accounting professional responsible for gift, designated funds and investment accounting. Coordinates work of an accounting professional who sets up new accounts, and prepares analyses and journal entries for all gifts received, and all investments owned by the Foundation and NJIT, including allocation of investment income and realized gain/(loss) to pool participants. Includes analysis of investment accounts held by trustees under New Jersey Educational Facilities Authority debt financing agreements. Includes income earned on unrestricted funds and allocation of investment income to other fund groups.
Bachelor's degree in Accounting or Business Administration is required.
Minimum five years progressively responsible accounting experience is required. Must have working knowledge of college/university fund accounting. Must be proficient in report writing and Microsoft Office applications. Must be able to work on multiple complex projects. Supervisory experience. Should possess excellent verbal and written communication skills. Should have experience in preparation or audit of college/university financial statements under GASB and FASB.