The National Association for College Admission Counseling (NACAC) has an opening for the position of director of finance and administration in the Finance and Administration Department. The director of finance and administration is responsible for the financial management of the National Association for College Admission Counseling with an annual budget of approximately $18 million. The director is responsible for the accounting, financial reporting, budgeting, internal accounting controls, and financial analysis functions of the association as well as having facilities oversight. The director must be able to produce and properly analyze and interpret the financial information of the organization as well as ensure the efficient management of the association’s facilities. The director will work closely with the association chief executive officer, deputy chief executive officer, program managers, and their staff to both educate them on proper accounting protocols and to determine how accounting and reporting can support program operations. The director is also responsible for managing the facilities staff, with responsibility for NACAC’s offices in two different buildings.
NACAC is an education association of more than 16,000 postsecondary and secondary schools, organizations, counselors, and college admission and financial aid officers that work with students as they make the transition from high school to postsecondary education. NACAC offers competitive compensation, an excellent benefits & retirement package, and a convenient location between the Courthouse and Clarendon metro stations in Arlington, Virginia.
Strategy and Leadership
- Serve as part of the senior management team and collaboratively work together to develop organizational strategic goals and objectives.
- Provide strategic guidance to the senior management team on financial planning and fiscal management, including applicable Federal, state, and local regulations and policies.
- Serve as the financial liaison to the Finance Committee, the Board of Directors, and the Performance Committee of the Board of Directors. The director must effectively communicate and present critical financial matters to these leaders.
- Supervise and mentor all staff within the Finance and Administration Department and ensure effective performance objectives are set and measured for each member of the department.
- Develop strong internal relationships that evolve around the introduction and implementation of budgetary/financial processes and work to establish the confidence of the staff.
Budget and Financial Reporting
- Work with the CEO and deputy CEO to coordinate the creation, development, and monitoring of the association’s budget process in alignment with its annual and strategic plans.
- Issue timely, accurate, and complete financial statements and internal financial reports. Prepare monthly and special financial reports with narrative explanation of variances and supporting schedules, for the guidance of management, the Finance Committee, Board committees, and the Board of Directors.
- Work closely with the staff directors of the program areas in reviewing departmental and association results, assessing budget goal attainment, and recommending, developing, and implementing revised strategies where appropriate.
- Oversee the development of financial reports generated through the association’s accounting system. Ensure that reconciliations of account balances are documented and prepared in a timely manner and reconciling items are addressed.
- Establish, implement, and monitor accounting procedures to maximize efficiencies in processing financial transactions in accordance with organization policy, GAAP, and legislation.
- Institute and maintain financial planning and control procedures.
- Maintain and revise the chart of accounts to ensure proper classification of revenue and expenses.
- Monitor banking relationships, transactions, and procedures.
- Oversee accounts payable functions, supervising payments, account coding, and cash availability.
- Monitor day-to-day cash and investment operations, ensuring policies and practices are in place to maximize cash flow and interest earnings on excess cash.
- Review accounts receivable and ensure collections are occurring in a timely manner.
- Oversee tax planning, report filing, and compliance with all federal, state, and local corporate laws and taxes, payroll, and other applicable taxes.
- Work closely with independent auditors to coordinate the annual audit.
- Prepare materials for outside tax counsel to complete the annual IRS Form 990 filing.
- Oversee the development and effective implementation of all financial policies, procedures, and the internal control structure for the association.
- Work with the CEO and deputy CEO to ensure compliance with association financial policies regarding cash and investments and recommend policy changes accordingly.
- Forecast short- and long-range cash requirements and obligations as a basis for decisions about maximizing yield for short and long term investments.
- Function as primary liaison to external investment advisors/managers and recommend changes accordingly.
- Monitor investment transactions and policies, including monthly investment account reconciliation.
Office and Facilities Management
- Oversee office and facilities management functions for two properties.
- Oversee purchasing and leasing of supplies, office equipment (other than computers), capital purchases such as furniture and appliances.
- Oversee facilities management including building maintenance, recommendations for repairs, and upgrades.
- Manage association’s role in the condominium association.
- Evaluate and recommend insurance coverage for protection against property losses and potential liabilities.
- Oversee inbound and outbound mail, shipping operations, and inventory systems.
- Oversee risk management by evaluating and recommending insurance coverage appropriate for the association including but not limited to directors and officers insurance, workers compensation, and event cancellation.
- Evaluate products and services that support the finance and administrative functions and make recommendations accordingly.
- Assist human resources with certain aspects of preparing payroll and reports.
- Perform other duties as necessary and/or requested.