Summary of Principal Responsibilities
Develop and implement the financial strategy, policy and direction of the American Friends Service Committee (AFSC) in partnership with the General Secretary, ensuring the organization’s overall financial health and sustainability. Work closely with the Chief Development Officer to manage, account for, and project income from gifts, grants, endowments and other sources. As a member of the Leadership Team, manage the organization’s financial and accounting processes including budgeting, financial reporting, investments, and risk management. Oversee an efficient and effective Finance Department that is properly resourced to carry out its duties. In collaboration with the Director of Human Resources, assist with payroll and long-range planning for health and retirement benefits. Oversee all fiscal and fiduciary responsibilities and policies, in conjunction with the General Secretary, Board of Directors, the treasurer, and relevant committees of the board.
Essential Functions/Responsibilities: The key responsibilities of the Chief Financial Officer include the following:
- Manage AFSC’s fiscal resources and long-term budgetary planning to maximize the financial health of the organization in alignment with the strategic plan.
- Assess organizational performance against both the annual budget and AFSC’s long-term strategy providing regular reports to senior management, the treasurer, and the board of directors.
- Develop forecasts, analyses, systems and tools to provide critical financial and operational information to senior management.
- Engage the Stewardship Committee, Audit Committee, and Investment Subcommittee around issues, trends, and changes in the internal and external environment. Assist in establishing yearly objectives and meeting agendas, and selecting and engaging outside consultants such as auditors and investment advisors.
- Conduct training in financial operations for members of the board and appropriate board committees.
Financial and Operations Management
- Oversee all accounts, ledgers, budgeting and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements, and grant audit requirements.
- Maintain internal control safeguards and coordinate all audit activities.
- Oversee budgeting and the implementation of budgets to monitor progress and provide user-focused financial reports both internally and externally.
- Maintain procedures, training, and support to ensure consistent financial and accounting practices in all AFSC offices.
- Partner with the Director of Information Technology (IT) to procure and maintain specialized finance IT systems that meet the needs of the organization.
- Partner with the Development Department to provide periodic analytic reports and forecasting tools that enhance fundraising. Continuously align fundraising plans and projections with budgeting and fiscal management.
- Partner with the Human Resources Department to select and analyze health, retirement, and other fringe benefits, and ensure smooth operation of payroll.
- Oversee AFSC’s relationship with all banks and financial institutions. Manage cash flow, lines of credit, and corporate credit cards for staff.
- Monitor financial status using sound forecasts; analyzing variances; and recommending improvements.
- Monitor and report on the financial status of AFSC’s retirement programs.
- Monitor the performance of AFSC’s investments, managing according to Quaker principles and employing socially responsible criteria in compliance with established board policies.
- Regularly review and recommend any needed changes to financial policies and procedures.
Team Management and Other Duties
- Manage, mentor and develop the staff of the Finance Department, managing work allocation, training, problem resolution, customer-focused service, performance evaluation, and the building of an effective team dynamic.
- Responsible for the staffing, recruitment and of the Finance Department staff.
- Support, and when appropriate guide, cross-unit teams addressing organizational issues or processes of which finance is a part. Maintain working relationships with the financial managements of other faith-based NGOs with which AFSC may occasionally partner.
- Attend meetings of the Leadership Team, and other staff and governance groupings as needed, including some evening and weekend meetings, travel, and consultation outside office hours.
- Carry out administrative, analytical, and other assignments as requested by the General Secretary and/or the Deputy General Secretary.