The Director of Administration will plan, direct, and coordinate activities of the Stark Neurosciences Research Institute to include budget analysis, investment management, resource allocation, financial monitoring, and variance analysis.
Primary Responsibilities Include:
Direct the allocation of financial and capital resources within Stark Neurosciences Research Institute to maximize available funds. Manage institute investments, valued at approximately $20M, and provide recommendations to institute leadership. Prepare reports on program funding sources, start-up packages, bridge funding allocations, and other commitments. Develop, refine, and administer allocation methodologies to all financial and research programs.
Manage and direct the daily activities of staff in the financial and research functions; select, train, supervise, coach, and evaluate work of the staff. Maintain a safe, secure, and legal work environment; develop personal growth opportunities. Oversee the relationship of neuroscience shared services with Stark Neurosciences Research Institute . In the absence of Dr. Lamb, serves as the lead administrative officer and decision maker for all administrative as well as research operations for the Lamb lab and Animal Model Center within the Institute.
Direct the preparation and presentation of periodic financial, accounting, and administrative reports. Compile monthly consolidated profit and loss statements and related financial metrics. Monitor and analyze budgeted revenues and expenses on a monthly basis. Meet regularly with Department leaders to review performance.
Participate in the planning and preparation of annual institute operating budgets. Participate in financial planning in meetings with various Department Chairs, COO of neuroscience, and other leadership. Participate in the development of strategic business plans and funding proposals. Manage and oversee the annual University budget construction process.
Develop and manage standardized financial, purchasing, travel, and funds flow practices across all faculty; communicate those determinations on to neuroscience shared services for implementation. Interpret University and departmental policies and procedures and advise faculty and staff accordingly.
Manage the capital and space plans for the institute. Provide reports and recommendations to Departmental leadership on the utilization and cost of space by Section and Program. Collaborate and coordinate with the Director of Operations as well as other University and necessary IU Health representatives on space moves, renovations, equipment, and other facility issues.
Generate reports, analyze budget variances, and provide financial information to the School of Medicine or other University offices as needed.
Represent Stark Neurosciences Research Institute on committees and through other forums with the University, the School of Medicine, IU Health, IU Health Physicians, and other outside agencies on financial and management matters.
Consult with and advise the Executive Director (faculty) on matters relating to the financial affairs of the department.
To be successful in this role, the candidate should have strong Excel proficiency, decision making, interpersonal skills, excellent communication skills (both verbal and written), knowledge of university financial systems (accounting, procurement, travel, human resources, etc.), experience with research administration, excellent attention to detail, multi-tasking, organization and time management skills, and ability to function independently and with a team. Additionally, this position requires a high level of decision making and judgment. There are multiple, complex funding mechanisms to manage and errors can lead to significant financial implications. The successful candidate must be able to plan, assess, evaluate, and take action under stressful situations, often with very short deadlines.
REQUIRED: Master's Degree, plus 3 years of related experience OR Bachelor's Degree, plus 5 years of related experience.
Salary Plan: PAE
Salary Grade: 4AD
Campus: IUPUI - Indianapolis
Department: STARK NEUROSCIENCES RES INST (IN-SNRI-IUINA)
Internal Number: 47522
About Indiana University
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.