Administrative Coordinator for Council on Development (COD) and Office of CFO
THE WEST OHIO CONFERENCE OF UNITED METHODIST CHURCH
July 20, 2018
Full Time - Experienced
2 Year Degree
The Mission of the West Ohio Conference is to equip local churches to make disciples of Jesus Christ for the transformation of the world…a world of justice, love, and peace filled with people growing in the likeness of Jesus Christ.
This role supports the Executive Director of COD, the Chief Financial Officer, both members of the bishop’s executive staff, and the Associate Director of COD. This position works with church leaders, pastors, and a host of individual donors from across the West Ohio Conference. Because of the range of responsibilities, adaptability that insures responsive, coherent, and appropriate action is critical.
Hired By: Executive Director for COD and CFO
Reports To: Executive Director for COD and CFO
Schedule: This is a full-time position with hours of 8:00 a.m. to 5:00 p.m. Monday through Friday. There may be an occasional night or weekend.
Professes Jesus Christ as Lord and Savior.
Active faith within a Christian faith community with significant knowledge of or willingness to learn about United Methodist beliefs, practices, and organizational structure; a passion for communicating the UM story in creative and powerful ways.
Commitment to personal spiritual growth through regular study of scripture and prayer.
Considers this position a ministry calling, not simply a job.
Demonstrates the fruit of the Spirit (love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, self-control) as a byproduct of a growing faith.
Professional Responsibilities (Essential)
Council on Development:
Management of the COD and providing support for the directors. The office requires excellence in organization planning, with attention to detail, accuracy, timely performance, and commitment to confidentiality.
Coordinate an intentional donor cultivation strategy including personal correspondence as well as conference wide communications.
Prepare statements for campaign pledges that update the donors with an inspirational message on a timely basis.
Assure all charitable giving documentation coincides with best practices and legal requirements in conjunction with legal counsel.
Maximizes the West Ohio database systems for donor research, the stewardship of each gift including acknowledgements and efficient communication.
Schedules and organizes meetings, COD events, seminars, visits to COD constituents, and working with unpaid servant leaders.
Preliminary knowledge of all aspects of the COD portfolio including endowments, annuities, donor advised funds, and the variety of funds for which the COD provides support. Familiarity with legalities related to charitable gifts & accounting best practices.
Record and acknowledge all gifts in a timely fashion.
Maintain the accuracy of the donor database including all contact information.
Distribution of all funds to charities of the donor’s intentions in a timely fashion.
Liaison with banks/investment managers to oversee the receipt, sale, acknowledgement, and distribution of all securities.
Planning and follow up for all COD meetings.
Provide necessary reports as required/requested for the Treasurer’s Office, COD meetings and staff.
Monitor and implement quarterly distribution and statements from the planned giving tools.
Use of Crescendo to develop and present Income Retained Gift proposals.
Other duties as assigned.
Office of CFO:
Administer day to day relationships with key partners: Property and Liability insurers, Workers’ Compensation.
Assist with production support.
Aid with meetings, minutes, preparation of rooms, etc.
Ensure electronic records are up to date and accurate.
Take assignments as needed to fulfill the daily operations in finance and accounting.
Other duties as assigned.
Professional: Positively represents the Conference in word, deed, and attitude
Flexible: Willingness to adjust schedules and priorities as necessary
Hospitality: Welcomes all people, regardless of opinion or perspective
Trustworthy: Commitment to abide by a strict code of confidentiality
Self-starter: High degree of initiative to perform job responsibilities without prompting
Problem-Solver: Capable of finding solutions to challenges and obstacles
Organized and Deadline-Oriented: Ability to perform the essential functions of the job in a regular and predictable manner with a high degree of accuracy and attention to detail
Team Player: Ability to work effectively with others, both inside and outside the Conference
Lifelong Learner: Initiative to learn new skills, techniques, and ways to accomplish projects and goals
Coachable: Willingness to take direction, receive suggestions, and to be challenged
3-5 years related experience required; 7 or more years preferred
Demonstrated knowledge of standard office procedures, practices, and equipment
Computer proficient, particularly with Microsoft Office Suite
Knowledge and experience with Raiser’s Edge is preferred
About THE WEST OHIO CONFERENCE OF UNITED METHODIST CHURCH
For the past decade, the West Ohio Conference of The United Methodist Church has been pursuing the vision in which every congregation is a healthy, growing, spiritually vital, risk-taking center for making and equipping disciples of Jesus Christ for the transformation of the world.
At the core of our journey is an intentional plan focusing on four key Breakthrough Ministry areas designed to increase our ability to fulfill our shared mission and vision: Living a Culture of Call, Resourcing for Making Disciples and Fruitful Congregations, Connecting for Mission, Justice and Healing, and Exemplifying a Commitment to Stewardship.