<p>This position provides support to two CLA Departments, one Center and one Program —Department of Classical and Near Eastern Studies, Department of Cultural Studies and Comparative Literature, Center for Jewish Studies, and Program in Religious Studies, strategically working to align the budget, curriculum management, department data systems, research-related operations, facilities, human resources, technology, and other operational areas. This position interacts collaboratively with the college's operational directors and is responsible for cultivating and maintaining strong and effective relationships with faculty, visiting scholars, staff, students, and other key constituents within and outside the University.</p><p>To these ends, the Administrator hires, trains and supervises the work of four full-time and part-time employees (3.75 FTEs) in all aspects of department operations, and consults with department Chairs on strategic and fiscal planning, human resources, and facilities.</p><p> </p><p><strong>HR Supervision (30%):</strong></p><p>Hire, train, supervise, discipline, mentor, and problem solve issues with administrative staff for two departments, one center, and one program. Overall responsibility over all areas covered by departmental staff; Serve as department contact for HR issues of all employee groups (Civil Service, Bargaining Unit, P&A, Faculty); Full supervisory authority for developing job descriptions and performance standards for Administrative P&A, Civil Service and Bargaining Unit. Redistribution of workloads based on changing needs of the departments and program; Create and establish consistent workplace policies; Provide advice and consultation to department chairs and directors regarding complex issues of P&A, Civil Service, and Bargaining Unit staffing, compensation, EEO/affirmative action, etc.</p><p><strong>Strategic Planning and Operational Management (40%):</strong></p><p>Collaborate with the department chairs and directors to determine upcoming and future priorities; Participate in the departments and program strategic planning process; Support the development of new initiatives and realignment of existing programs through oversight and management of processes and systems; Manage projects in the departments; Anticipate, plan and manage the daily and strategic administrative operations of the two departments; Investigate and resolve administrative problems; Collaborate with the department chairs to ensure the collection and maintenance of data regarding courses, programs, department process results, staff productivity, and resource efficiency for use in trend analysis and decision making; Serve as key administrative liaison between the department and college personnel/other University units as well as constituents outside the University; Organize and participate in fact-finding missions and problem-solving/ results-oriented meetings; Provide leadership for administrative staff and foster a professional working environment within the department. Coordinate data collection for responding to internal and external surveys. Work with the chairs/directors (and others) to develop external communication strategies, priorities and messages. Create a positive, team-oriented working environment. Serve as Chief of Staff, coordinating all aspects of unit management.</p><p><strong>Financial Planning, Management and Reporting (20%):</strong></p><p>Advise and assist the Chairs/Directors on fiscal issues related to payroll, operational funding, curriculum management, faculty research and retention as well as sponsored funding and UMF investments; Manage development of annual/multi-year budgets and budget proposals and forecast expenditures; Work collaboratively with the Directors of Graduate Studies and the Directors of Undergraduate Studies to coordinate graduate student teaching and grading appointments.</p><p>Direct the departments’ fiscal activities, including long-range fiscal planning; Provide departments approval for expenditures in compliance with University, college, and department policies and procedures; Direct ongoing budget activities through coordinated effort with the College, the University Foundation (UMF) and other campus units. Monitor monthly and/or quarterly reports for consistency in spending plans. Review and sign off on bi-weekly payroll abstract. Research and resolve payroll issues.</p><p><strong>Facilities (10%):</strong></p><p>Oversee the management of the departments’ physical facilities and building services, working with Facilities Management and the East Bank FM personnel and the UMPD and Central Security; Oversee development and maintenance of facility renovation plans. Coordinate space planning, allocation, and reporting. Work with facilities on building emergency plans.</p>
<p>REQUIRED QUALIFICATIONS</p><ul><li>Bachelor's Degree plus six (6) years of professional level administrative experience.</li><li>Two (2) years of supervisory experience.</li><li>Experience with two or more of the following: human resources, academic searches, promotion and tenure, curriculum management/course scheduling, graduate programs, or budget planning and financial resources management.</li><li>Experience providing assistance and guidance to a faculty officer in a higher education setting or senior leadership at a nonprofit organization.</li><li>Prior project management experience.</li><li>Experience managing multiple complex tasks.</li><li>Experience researching, developing, interpreting, and applying policies.</li></ul><p>PREFERRED QUALIFICATIONS</p><ul><li>Administrative experience at the University of Minnesota or in higher education setting providing assistance to the Department Chair or Director of an academic department.</li><li>Master’s Degree or advanced training in business, human relations or a related field.</li><li>Ability to make sound decisions, set priorities and work in a fast-paced environment with deadlines and interruptions.</li><li>Successful candidate must be creative and attentive to business and staff needs, perform at a high level of discretion, integrity and confidentiality.</li><li>Administrative experience in human resources and payroll.</li><li>Demonstrated application of sound business principles.</li><li>Successful experience with course scheduling, academic searches and promotion and tenure processes.</li><li>Experience with PeopleSoft, EFS, CCS and ECAS.</li><li>Proven ability to develop timelines, implement innovative business strategies, identify problems and solutions and conduct systematic processes reviews and improvements.</li><li>Experience and/or commitment to working with diverse groups of people.</li><li>Excellent verbal and written communication skills, including the ability to communicate effectively with diverse constituencies.</li><li>Demonstrated ability to take initiative and work independently.</li></ul>
Internal Number: 324432
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.