The Associate Director of Business Services is an exciting leadership opportunity within Indiana University School of Medicine Financial Services unit. This position serves a critical role within the School, serving as a member of the financial services leadership team within the Dean’s Office providing expertise and best practice to financial professionals throughout the school. The ideal candidate will serve as the subject matter expert in finance and fiscal policies for the School to make operational and planning decisions aimed at assisting customers with meeting their financial, reporting and internal control needs. This position will interact with colleagues at all levels of the School, Campus and University as a financial business partner and needs to be a collaborative, confident and polished communicator. This individual will be responsible for advising financial leadership of challenges, issues and resource needs as well as incorporating feedback from leadership to set the direction and strategy for the business services group. This individual will also be responsible for directing and mentoring the Business Services staff in an environment of continuous learning, development and process improvement.
Primary Duties and Responsibilities:
Directs business services and functions related to Dean's Office operations such as: payroll, purchasing, accounts payable, accounts receivable, travel, revenue management, and executive on-boarding. Directs preparation of all Dean's Office unit budgets for submission to Financial Analysis & Budget team. Works closely with unit leaders and support staff to identify and meet business needs. Develops efficient processes to streamline document processing while maintaining compliance with various rules and regulations. Creates and enhances business knowledge among staff in unit; develops expertise in Business Services and provides guidance to Dean's Office units and Departments as a subject matter expert in these areas. Develops financial training tools and facilitates financial training to those with a variety of financial expertise. Oversees all treasury services activities for IUSM. In conjunction with the Associate Chief Financial Officer, provides policy interpretation and procedural instruction related to financial policies and processes on a school-wide basis.
Manages strategic use of the Dean's Operational funds, including the IU Medical Group Foundation, IU Foundation, Strategic Funds, and Dean's Commitments, in conjunction with the Associate Chief Financial Officer. Oversees all operations of the IU Medical Group Foundation, including daily operations, annual audit, investment management, and Board Meetings. Prepares reports on activities related to the cash position of the Dean's Funds. Provides leadership for IUSM regarding IU Foundation Affairs in support of the Associate Chief Financial Officer and Director of Finance and account management to include, but not limited to: educating and advising Deans, Directors, and Department personnel concerning investment strategy, administrative policies and procedures related to all IU Foundation matters, and other IU financial and administrative matters as required. Provides interpretation of IUF policies and applies knowledge of IUSM accounting principles to assist constituencies in administering gift based accounts. Partners with IUF personnel to foster an environment of understanding and collaboration; serves as the primary contact for IUSM with IUF to provide input and promptly address concerns. Produces reports regarding account dormancy and underutilization, projected income, investible funds, and gift trends for use in financial analysis and budgetary planning for IUSM.
Manages and directs the daily activities of the Business Services staff. Prioritizes and reviews their work to ensure work quality and timely accomplishment of assigned duties and responsibilities. Selects, trains, supervises, mentors, coaches, and evaluates work of the staff. Develops and implements team goals, objectives, procedures, and work standards. Provides leadership within the Financial Services organization and partners effectively with other Associate and Assistant Directors to accomplish unit goals and objectives. Partners with Associate Chief Financial Officer to create an environment that fosters innovation and continuous improvement. Directs and develops internal control activities for IUSM. Leads all standardized process and procedure development for IUSM Financial Services; partners with Departments to develop, enhance, and adopt standardized financial processes and procedures for the School. Implements a formal documented procedure reference manual for use school wide. Provides school wide guidance on the controls of the financial/accounting processes for improvements to segregation of duties, documentation management, approvals management, risk mitigation, and the overall control environment. Reviews existing internal and financial controls and ensures all processes are mapped accurately, assesses weaknesses, recommends improvements, and implements controls to mitigate risks. Serves as a point of contact for internal and external auditors and maintains a log of all audit findings for the School. Assists Associate CFO and Executive Associate Dean for Administrative Services in annual audit plan recommendations.
Manages Clinical Funds Flow activities for the School, including tracking of all funds flows between IUH, IUHP, and Eskenazi and the School. Serves as a primary point of contact with IUSM Legal and IUH/IUHP financial staff concerning these agreements. Directs process improvement initiatives to streamline timing and accuracy in invoicing. Develops mechanisms to track and reconcile payments and categorize payments between reimbursement and support activities. Coordinates all agreement and space billing activities with IUSM Legal, Departments, IUSM Space Planning & Utilization, other Schools, and external entities. Works collaboratively with customers and partners to ensure timely and accurate billing and payments. Provides direct oversight for invoicing of Dean's Office agreements.
REQUIRED: Bachelor's Degree in Finance, Accounting, Business Administration, or related field plus 5 years of progressive experience in business administration, financial management and employee supervision.
Knowledge, skills, and abilities: Demonstrated ability and track record of strong financial, analytic and problem solving capabilities and ability to see the broader implications of key decisions. Strong business aptitude with experience and demonstrated understanding of complex financial situations. Ability to interpret and present financial information to financial and non-financial users.
Master's Degree in business/health/public administration or related field or CPA.
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.