The Rockefeller University seeks an Office Administrator to join Investments. The Office Administrator will support a five-person management team which oversees an endowment of $2 billion. Will provide daily administrative support to the team and work on a wide range of office management and project management tasks. Responsibilities include phone coverage, extensive calendar management, filing and handling of various mail/courier/email correspondence, arranging and coordinating complex travel and transportation arrangements, maintaining a detailed electronic filing database for all investor correspondence, and maintaining and exploring vendor relationships and invoices. Will provide primary support to the Chief Investment Officer and secondary support to the Deputy Chief Investment Officer and three Investment Analyst/Directors, prepare and set up various wire transfers on multiple banking websites, assist with meeting preparation including quarterly Investment Committee meetings and meetings with external managers, and assist with other accounting functions (e.g. petty cash and expense reimbursements). Will be assigned additional responsibilities and special analytical-related projects.
Bachelor's degree required. Prior experience supporting or working within a financial operating or investment management team preferred. Must have strong Outlook skills, proficiency in Word, Excel, and PowerPoint, ability to manage multiple tasks simultaneously, and meet deadlines in a timely manner. Excellent written and oral communication and organizational skills required. Must have a professional phone demeanor, possess good judgment and be highly motivated, and be eager to please (no task too small). Must possess a team-focused attitude with a demonstrated ability and desire to work collaboratively with others. Must have the ability to maintain discretion and confidentiality and the flexibility to work beyond normal business hours on occasion when required.
We offer an excellent benefits package, tuition reimbursement and a competitive salary. The Rockefeller University is located on Manhattan's Upper East Side, on a 15-acre campus, along the East River (www.rockefeller.edu/views.php).
The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans.
Click here to apply directly using The Rockefeller University website.
Internal Number: IRC20513
About The Rockefeller University
The Rockefeller University is a world-renowned center for research and graduate education in the biomedical sciences, chemistry, bioinformatics and physics. The university's 72 laboratories conduct both clinical and basic research and study a diverse range of biological and biomedical problems with the mission of improving the understanding of life for the benefit of humanity.