A Portland-based private investment office that manages investments for its family office and family foundation client is seeking a full-time Financial Associate. The firm is small and entrepreneurial in nature, which allows associates to gain a great deal of autonomy and responsibility. Trust, security, and discretion are paramount in our line of business. The company solely exists to serve and enhance the wealth of its single-family client and to promulgate the mission of its non-profit foundation.
The Financial Associate will oversee human resource management, benefit administration, and financial accounting/reporting for multiple entities. The Financial Associate will be responsible for maintaining books and records, money movement, payroll and benefits, and office management, in addition to supporting the foundation’s work in international development.
Primary Financial Responsibilities
Maintain books and records for multiple entities. Prepare monthly statements by collecting data; analyzing and investigating variances; summarizing results, information, and trends.
Comply with state and federal tax filing requirements by studying regulations; adhering to requirements; advising management on required actions; managing estimated tax payments; assembling data for quarterly and annual tax filings.
Respond to financial inquiries by gathering, analyzing, summarizing, and interpreting data. Provides financial advice by studying operational issues; applying financial principles and practices; developing recommendations.
Prepare special reports and reconcile accounts by studying variances; preparing budgets; developing forecasts.
Assist with the management and processing of investment subscriptions and redemptions in firm’s private placement funds, including management of capital call and distribution schedules.
Review third-party net asset value (NAV) schedules and update valuation in performance measurement systems (Addepar and The Bloomberg).
Oversee and manage money movement operations for multiple legal entities. Main point of contact for all external banking, brokerage, and custody relationships.
Ensure compliance with expenditure responsibility reporting of international nonprofit grantees.
Primary Administrative and Human Resource Responsibilities
Manage and run payroll for employees, including contractors and seasonal staff, for all related entities.
Manage and administer fringe benefit programs, including the firm’s 401k offering.
Support and assist foundation staff by reviewing and processing financial and compliance reports.
Provide technical assistance to international affiliate offices to strengthen HR and financial reporting systems.
Provide general office support.
Key Skills, Knowledge and Abilities
Ability to plan, organize, successfully complete multiple projects; ability to work independently in the absence of detailed instruction; possess advanced computer skills; ability to follow up on current and past assignments with timely results; ability to interact with people of all backgrounds with tact, courtesy and diplomacy. Adept in editing and correct usage of English grammar, spelling and vocabulary. Expert usage of spreadsheets (Microsoft Excel) is necessary to be successful.
Ideal candidates will have financial accounting and human resource management experience. We will consider candidates without prior experience that can demonstrate a strong work ethic, aptitude for quick learning, and acute attention to detail. Strong communication skills, both written and oral, are imperative. Discretion in handling sensitive data and extreme attention to detail are sine qua non.