General Description of Position: The primary responsibilities of the position include processing the daily cash management functions, account reconciliation, preparation of tax forms, and assisting in the preparation of the annual financial report. Position also supervises the Account Clerk V role.
Prepare daily banking information.
Verify account activity.
Process funding transfers.
Oversee accounting for the general, payroll, depository, and investment accounts, including reporting of unclaimed property.
Reconcile general, payroll, depository and investment accounts.
Financial reporting for investments.
Issuance of the IRS Form 1099 and 1042-S for the college.
Review 1099 vendors and invoices for proper coding and reporting.
Research and respond as appropriate to IRS correspondences, including “B” notices.
Assure compliance with all 1099, 1098-C, 1042-S, and unrelated business income related tax laws.
Transmit Forms 1099, 1042, and 1098-C to IRS.
In collaboration with the Chief Accounting Operations Officer and regional finance staff, gather statewide unrelated business income tax documentation required to complete annual 990-T return.
Prepare IRS moving, tuition reimbursement, fuel and maintenance expense forms annually and coordinate compiling information for W-2 reporting with the Chief Accounting Operations Officer and payroll.
Review general ledger account balances and work with regional finance staff to address questions.
Serve as backup to the Executive Director of Financial Reporting for the preparation of the annual financial report.
Monitor all new financial reporting standards issued from the Governmental Accounting Standards Board (GASB).
Analyze and summarize all newly issued GASB pronouncements to determine impact.
Develops and maintains professional working rapport with Campuses and Systems Office personnel. Works with internal auditing staff.
Other duties logically associated with the position may be assigned.
Daily contact with banking institutions. Investment Managers Vendors Auditors (internal and external)
A Bachelor's degree in Accounting or Finance is required. Experience with Microsoft Word and Excel is essential. Good written and oral communication skills are required.
We were founded in 1963 as Indiana Vocational Technical College. Back then, we focused primarily on technical and vocational education—but in the more than 50 years since, we’ve gone through enormous changes. Today, we’re Indiana’s only full-fledged community college, offering more than 150 programs in the the following schools (and offering more than 100 transfer programs with in-state and out-of...-state schools):
School of Business, Logistics, & Supply Chain
School of Public Affairs & Social Services
School of Information Technology
School of Arts, Sciences & Education
School of Arts, Sciences & Education
School of Health Sciences
School of Nursing
School of Advanced Manufacturing, Engineering & Applied Technology
We offer hands-on experience with some of the state’s most advanced technologies and training facilities, plus the convenience of more than 1,000 online classes, and the attention that comes with a small average class size of 22.
Accredited - Higher Learning CommissionWe have 45 campus and site locations, we teach classes in more than 75 communities, and we serve nearly 170,000 students a year. We have grown to become the largest public postsecondary institution in Indiana—and the largest singly-accredited statewide community college system in the entire country.
We are accredited by the Higher Learning Commission, and a member of the North Central Association. We shape our curriculum with the needs of local communities in mind—while our affordable tuition rates (under $4,200 a year) keep higher education accessible for those communities’ residents. A consideration that results in over 97% of our graduates staying in Indiana.
All those elements combine to make Ivy Tech a true engine of Indiana’s workforce, training Hoosiers for the careers that will grow our future economy.